Submission Guidelines

For sharing information via our media channels

If you have any questions after reading the guidelines, please contact us!

How to Submit a Request

  1. Do a final check against the Message Requirements Checklist.
  2. Use either our online Events Form or News Form.
  3. If you would like your event/news item to be considered for our social media channels, you can indicate your preferred day in the comments section on the forms and we will look into the possibilities.

    Social media schedule
    LinkedIn - Wednesdays and Fridays
    Instagram - Tuesdays and Fridays
    Facebook - Mondays, Tuesdays, and Fridays
     

Last updated: 19 January 2026

Thank you for your interest in sharing information with our network! As a dedicated governmental service center for helping international employees settle into the province of Noord-Brabant, we share details of non-commercial events and other announcements that could help the international community in Noord-Brabant. 

Our channels

Who can submit events and announcements?

  • Events

    • Support Partners
    • Community Partners
    • Other non-profit organizations and clubs
    • Government bodies and municipalities
    • Commercial Partners with the Events package (target audience internationals)
      Note: These are the only events run by commercial organizations that can be included in the events calendar.

  • News and announcements

    • Support Partners
    • Community Partners
    • Other non-profit organizations and clubs
    • Government bodies and municipalities


    Note: Commercial Partners with the Social Media or Events package can share news and announcements via their quarterly LinkedIn posts, and we automatically add these to our News page.  See here for further details on submitting LinkedIn posts.

Message Requirements Checklist for Events and News Items

What sort of events and/or announcements can be shared?

  • The target audience must include internationals.
  • Part (or all) of the event itself or the information/service the announcement refers to must be accessible to learners of Dutch.
  • The event or information must be relevant to internationals living in the province of Noord-Brabant.
  • Events must be free of charge or have a nominal fee (maximum of 20 euros per person) to attend.
  • News/announcements can only be for non-commercial services (i.e. not for paid services).

  • Message

    • Maximum of 150 words in English (US spelling)
    • Selected information
      Keep in mind that you do not need to include all the available information for your event / announcement. 
      The purpose of sharing your message via Holland Expat Center South is to reach a larger audience, who will then go to your website or social media channel(s) for the full details.
    • At least 1 link or reference to further information in English in the form of a call to action
      This could be a link to your own website, Instagram post, Facebook page, or LinkedIn post. 
      For example: “For more information”, “Visit our website” or “Register here”. 
      For an event, don’t forget to include details of how to register (if applicable).
      If there is no further source of information, we may still be able to share the post. Please contact us.
    • Hashtags (social media only) 
      Add up to 5 relevant hashtags to increase the reach of your post. 
      If you have a profile, you are required to share it.

  • Image / photo

    News/announcements: No image/photo is required for the website or newsletter, but one can be included if provided. If you wish your news item to be considered for our social media channels, a photo/image is required.

    Events: At least 1 image / photo is required.

    Image specifications

    • JPEG or PNG format
    • Less than 2MB
    • File should be appropriately named, such as with the name of the event or news/announcement.
    • No text in the image or photo.
      This is in order to comply with the European Accessibility Act, which aims to make digital products and services accessible to everyone. We do not accept images with text because the text cannot be read by screen readers. We can, however, accept images containing only the company/organization name if no other image is available.
    • Additional specifications for each channel
      Website/newsletter: 600 pixels wide with a width:height ratio of 3:2
      Instagram: 1 to 4 photo(s) / images all the same size with aspect ratio 1:1 (square). If multiple photos, specify the order.
      LinkedIn: 1200 x 627 pixels (landscape)



       

Submission deadline

At least 4 weeks in advance of the requested date.
For the monthly newsletter, submit your request before the 10th of the preceding month (before 10 October for the November issue).

Follow the guidelines

We have drawn up these guidelines to ensure that we receive all the information we require to share your message. Please read them carefully as your submission will only be eligible for sharing if it meets all the requirements of the chosen channel. 

Limited availability - first-come, first-served

Please note, however, that meeting all the requirements is not a guarantee that we will be able to share your message. We receive a lot of requests to share events and announcements with our network, and we do our best to schedule as many messages as possible, but we have limited availability at certain times. 

Tip:

Since we operate on a first-come, first-served basis, we recommend that you submit your message well ahead of the deadline to maximize the chances of sharing!

For Commercial Partners only

Submission Guidelines for LinkedIn posts